Until recent times, your IT department was in charge of ALL technology in the workplace. Administrators managed Hardware, Software, Cloud Solutions, and any communication device utilized within the workplace. Things have evolved. With programs like “BYOD – Bring Your Own Device to Work” now employees can enjoy utilizing their own technology as part of their productivity process. The benefits of bringing your own technology are many; cost, flexibility, portability, accessibility, familiarity to mention a few.
Companies who provide laptops and cell-phones to employees get this. Tony Bradley of PC World quantifies a monthly value to the cost per employee. “Businesses that embrace BYOD have some advantages over competitors. For starters, BYOD programs generally shift costs to the user. With the worker paying for most, or all of the costs for the hardware, voice or data services, and other associated expenses, companies save a lot of money — as much as $80 per month per user.”
This is by far the most important benefit of BYOD. Employees who bring their own device to work know their equipment and can take them anywhere. This also provides the ability to work from home or during commute. Inevitably, being able to work from anywhere increases the amount of work done and impacting productivity.
Self-Monitoring is an increasing trend in the medical world. Doctors and practitioners can enjoy the flexibility of working from remote areas and access medical databases to make assessments.
1. Security and End of Life
There are major concerns from HIPAA (Health regarding “foreign” devices and storing patient data and sensitive information onto such devices. Many organizations such as NYU Langone Medical center encourage their employees to “not store patient information, or any other business data, on a USB drive. You should place the information you need in a network folder and access it through compliant medical portal.”
If you have no alternative, and you need a portable device, you must contact the local IT department for an encrypted Iron-key device.
Most data breaches are done internally. Firewalls and preventive process cannot stop internal breaches from happening. Laptops and USBs are the issue. HIPAA (Health Insurance Portability and Accountability Act) violation cost law suits, employee jobs and the potential to be on black lists for un-trusted companies.
More Than Just Benefits
There is absolutely no sense in denying the rapid growth of mobile devices in the Healthcare industry. We now have a challenge to create processes which will enable users to utilize their own devices inside compliant environments. Some of those processes include Document Management, Digital Rights Management, File-Based security and Enterprise-Level solutions.
Other related topics:
IBM’s BYOD Ten Commandments
The Ten Commandments of BYOD
1. Create Thy Policy Before Procuring Technology
2. Seek The Flocks’ Devices
3. Enrollment Shall Be Simple
4. Thou Shalt Configure Devices Over the Air
5. Thy Users Demand Self-Service
6. Hold Sacred Personal Information
7. Part the Seas of Corporate and Personal Data
8. Monitor Thy Flock—Herd Automatically
9. Manage Thy Data Usage
10. Drink from the Fountain of ROI