Toshiba ECM Module – Beginning-To-End Solutions

Toshiba’s strategic approach is to help companies identify the best way to control, access, index, and use their business content utilizing the “Toshiba ECM” module.

Toshiba achieves part of our success to; the development of a deep understanding of your business objectives, and our ECM expertise and business process acumen. Toshiba’s solutions have security mechanisms for internal control and meeting audit requirements. These protect documents throughout the whole workflow from import to long-term archiving on read-only media and storage systems. Toshiba assists compliance with legal and regulatory standards including AO, HIPAA, Basel II and Sarbanes-Oxley. Retention and deletion periods are monitored automatically.

Here is an encapsulation of immediate value to customers resulting in:

  1. Capturing and Organizing
  2. Faster document processing
  3. Access and Viewing
  4. Workflow Optimization
  5. Decrease liability / Better integration

Their solutions implement, support, scale, monitor, troubleshoots, and upgrade technical and functional applications configurations within the realm of Content.

The Evolution of Paper

Relying on paper documents — and the monumental inefficiencies and costs associated with buying, using and storing paper — is a losing proposition. And that doesn’t even take into consideration the environmental concerns. A better strategy: focus on the information, not the medium. And let our solutions automate the entire process of capturing, organizing, accessing, viewing, collaborating on, updating, integrating and customizing it.

What does court define as valuable business Records?

  • Permits
  • Tax Records
  • Human Resources Files
  • Shareholder Agreements
  • Bylaws
  • Leases
  • Board Minutes
  • Medical Records

What Can I Look Forward To?

“Records management programs are not generally an organization’s primary business, and even though RM programs don’t usually generate income, the following are the most important reasons to set up a good records management program in your office anyway.”

  1. Control the Creation and Growth of Records
  2. Reduce Operating Costs
  3. Improve Efficiency and Productivity
  4. Assimilate New Records Management Technologies
  5. Ensure Regulatory Compliance
  6. Minimize Litigation Risks
  7. Safeguard Vital Information
  8. Support Better Management Decision Making
  9. Preserve the Corporate Memory
  10. Foster Professionalism in Running the Business

(Adapted from Ten Business Reasons for Records Management in Information and Records Management: Document-based Information Systems, Robek, Brown, Stephens, 1995.)

 Compliance and the Big Bad Wolf

Our solutions have security mechanisms for internal control and meeting audit requirements. These protect documents throughout the whole workflow from import to long-term archiving on read-only media and storage systems. Toshiba assists compliance with legal and regulatory standards including AO, HIPAA, Basel II and Sarbanes-Oxley. Retention and deletion periods are monitored automatically.

“In terms of record-keeping requirements, the United States is the most heavily regulated country in the world. These laws can create major compliance problems for businesses and government agencies since they can be difficult to locate, interpret and apply. The only way an organization can be reasonably sure that it is in full compliance with laws and regulations is by operating a good records management program which takes responsibility for regulatory compliance while working closely with the Office of General Counsel. Failure to comply with laws and regulations could result in severe fines, penalties or other legal consequences.”

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Reference: United States Environmental Protection Agency

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